Using spreadsheets and enabling team collaboration on shared files is made simple using the best spreadsheet software. In the corporate sector, spreadsheets are widely used for managing, presenting, and altering data, among other things. Because of this, the majority of office software and apps come with both a word processor and a spreadsheet application.
Top 10 Spreadsheet Software For Data Management
Using the best spreadsheet software is essential for navigating the data management world. Regardless of your level of experience as an analyst or project manager, this guide reveals the Top 10 Spreadsheet software designed to meet a range of requirements. These best choices, which have user-friendly interfaces and are optimized for efficiency, can help you streamline your data processing and analysis.
1. Microsft Excel
Excel is the most used spreadsheet application. Microsoft Excel was first released in 1987 and has been a pillar of the Microsoft Office suite ever since 1995. Excel is a delight to work with and sets the standard for other spreadsheets. It quickly and easily generates a banded row table after importing a test CSV file.
More features and functionalities are available in Excel than in any other spreadsheet program. It can also manage larger spreadsheets, with a maximum cell count of 17,179,869,184, just in case that scenario arises. Excel stand out at handling large data sets, more so than its competitors. Data may be easily displayed as desired thanks to functions like INDEX-MATCH, which allow you to separate records from a wide range. There are also strong filters at the top of each column.
Pros:
- With so many functions and formulae at your disposal, you may easily filter, sort, and calculate data.
- It is more handy because it can be accessed from any of its office programs.
- It has complete collection of templates
Cons:
- Image resizing requires precision.
- It has Intricate features and UI.
2. Google Sheets
Google Sheets continues to lead in collaboration features, even with the latest changes to Excel. It offers chat, comments, real-time co-editing, and easy sharing. The collaborative process is typically rather seamless because there is no software to download, and everything is kept in the cloud.
Google Sheets can handle calculations with reasonable power. Although Sheets lacks some of the more well-informed capabilities found in Excel, such as what-if scenarios, it is still more than capable of organizing data and carrying out simple tasks for the majority of organizations.
The Google team gave usability a lot of consideration. For example, formula tooltips include definitions and arguments—a step above Excel. Additionally user-friendly is the Filter view, and sharing custom Filter views is a very useful feature.
Visualizations are less versatile since there are fewer chart kinds than there are in Excel. Moreover, you can’t change the charts outside of Sheets the way you can in Microsoft Word. If you’re used to using Excel, sheets may appear oddball and inefficient at first. Nevertheless, the interface is aesthetically beautiful and well-maintained.
The monthly cost of each user on the Google Sheets Business Standard plan was about $12.
Pros:
- Best for any company, as Google is one of the most popular search engines, and Google Sheets are accessible from anywhere in the world.
- Enable you to enter an infinite amount of data on a sheet.
- Any entered data is instantly stored in less than a minute, hassle-free.
- A comprehensive database of Google Sheets tutorials.
Cons:
- Since Google occasionally freezes the identities of editors, it might be difficult to identify anonymous editors.
- Google Sheets are not safe since your dishonest employee might easily share them with anybody.
3. Apple Numbers
Apple Numbers is a spreadsheet app for iOS devices. Rather than a never-ending grid, Numbers gives you a blank canvas to arrange your data any way you see fit. The same extensive capabilities are available to all contributors using iOS, iPad, or macOS while editing the spreadsheet in Apple Numbers.
Important Features:
- It is obtained by any program running on Apple’s complex stack.
- Text can easily be combined with databases, spreadsheets, images, and videos.
- It can have personalized layouts by having the backdrop color, gradient, and images customized.
Pros:
- It is a great spreadsheet substitute for Google Sheets and Excel for iOS users, as it can be used using iOS apps, and there is no setup cost for iOS users.
- provides more customization options than basic spreadsheet programs
Cons:
- If you’re not experienced, data modeling can be difficult.
- Sharing data with OS users can be challenging because only iOS users can get free applications.
- There is no free trial or premium version available.
4. Zoho Sheet
Because Zoho Sheet is entirely web-based, real-time co-authoring, chat, individual cell versions, and sharing rights make collaboration simple. It is comparable to Google Sheets in this sense, but it is also a very robust spreadsheet application with over 350 features, rivaling Excel in strength.
The design is relatively minimalist, similar to Google Sheets, so you’ll need to browse menus to access more advanced capabilities. However, the program does offer a simple formula builder with functional descriptions, which Google Sheets needs to include. For organizations, the ability to link external data—such as an RSS feed or CSV file—is a useful tool. While Excel can do this, it’s far more intricate.
Although there are a few varieties and a lower overall capacity than Excel, charts and graphs are simple to build and modify, much like Google Sheets. The aggregate and various trend lines make the UI user-friendly. The Zoho Workplace includes a Zoho sheet.
Pros:
- Automatically recommends different pivot tables, charts, and insights driven by AI
- You need “user-level filters” to filter and see data without upsetting collaborators.
Cons:
There are a few minor errors in the server response, which Google Sheets does not provide.
5. Libre Office
Although Calc, the spreadsheet application included with LibreOffice, has a lot of useful capabilities, there are more suitable tools for teamwork. Additionally, real-time co-authoring is not enabled, and cloud support is restricted. However, LibreOffice is a respectable option if you’re searching for a solid, free tool for your projects.
Although the interface could be more modern and organized, most of the functions are only a click away once you figure out where they are. To make it easier to access what you need, you can also add new toolbars.
While creating a graph is easy, tweaking it takes effort because clicking an element opens a conversation box as opposed to a sidebar or pop-up menu.
The process of assisting new users in getting started has been carefully considered. While the Function Wizard simplifies the creation of complex functions, the DataPilot tool makes it easier to replicate data from a company database.
Price and Usability:
LibreOffice is an affordable substitute for Office software since it is open-source, free, and user-friendly.
Pros:
- Users can work effortlessly across several platforms, including macOS, Linux, Windows, and other operating systems.
- It provides easy document sharing by supporting different file formats.
Cons:
- It has less comfortable UI.
- There may be compatibility problems when converting files for complicated documents with well-informed formatting.
- LibreOffice does not provide specialized customer assistance, in contrast to commercial office suites.
6. Airtable
Airtable is a relational database platform with a spreadsheet interface. However, don’t be put off—using it is just as simple as using a spreadsheet. Perhaps even simpler. As you can see, Airtable refers to its “spreadsheets” as bases, which should help you understand the purpose of the software. Although it’s not accessed in the typical manner, it contains some basic spreadsheet functions.
Airtable comes with a large number of templates that might help you see the possibilities of the program. These consist of storyboards for video production, sales and CRM systems, product launch checklists, and flowcharts for product planning. Because it targets all the other purposes that people use spreadsheets for, it is similar to Smartsheet in that regard.
Pros:
- It contains a number of templates to aid in data visualization.
- It adds multiple data views in addition to the standard grid.
Cons:
- Not able to alter fonts or sizes
7. Smartsheet
Spreadsheets are used by accountants to crunch numbers. Smartsheet is your best choice if you handle progress reports or keep track of projects using spreadsheets. It’s the closest project management program available to a spreadsheet.
A table-like interface, a database of frequently used features, and a straightforward, uncomplicated user interface are all there on the surface. Take a closer look to see the entire picture. You may customize a vast library of templates, and the use case options are surprisingly extensive.
Pros:
- All contracts are automatically created using information from Smartsheet.
- You can build tickets that are automatically issued to people based on preferences by using forms.
- The Smartsheet community is incredibly helpful and assists with any queries or issues you may have.
- Smartsheet University is accessible with a premium license.
Cons:
- Extra features, such as a pivot table, need to be purchased.
- Sometimes, Smartsheet pushes users to upgrade to the Advanced Model or purchase new licenses.
8. Quip Spreadsheets
Quip is more than just a spreadsheet application. It’s also a collaborative document editor similar to Google Docs, much like Salesforce, which is more than just a CRM. In addition, it has features like @mentions that help you and your team collaborate better. You can use it to make presentations and host conversations in channels like Slack.
Quip’s spreadsheet function is surprisingly advanced. More than 400 pre-installed features can be accessed through a visually appealing and simple user interface. Although the UI isn’t customizable, it works well, and most menu items have keyboard shortcuts.
To access the full spreadsheet’s functionality, Go to Document > Advanced and switch from the default Document layout to the Spreadsheet layout. For instance, you can import your test CSV file into the spreadsheet layout.
With Zapier’s connector for Quip, you can link Quip to thousands of other applications. In addition to adding additional subscribers to a Quip spreadsheet, you can schedule the creation of new Quip documents.
Pros:
- Summaries spreadsheet tables are simple to incorporate into documents.
- Real-time cooperation
Cons:
- It isn’t easy to locate a Quip-specific item.
9. Gigasheet
Gigasheet is a large data spreadsheet that blends database capacity with cloud scale. Their no-code analytics products assist organizations in gaining big data insights, analyzing multi-million row CSV sheets, and querying enormous JSON data files without the need for coding or databases.
Gigasheet is intended for everyone who is familiar with spreadsheet software and wants to examine large amounts of data. Gigasheet is an excellent tool for performing simple data science activities that do not need coding or setup.
Pros:
- Analyze CSV files with millions of rows with ease.
- Files can be combined or divided.
- JSON may be seen in a spreadsheet.
- Functions for no-code data cleansing and data science
Cons:
- It lacks advanced features
- It offers basic level of editing
- Lags behind certain competitors in terms of extra features and capabilities.
10. ClickUp
The main purpose of the ClickUp is project management. It’s not a spreadsheet program, but it has features that are similar to spreadsheets; therefore, it fits the list. The software offers an enhanced Table View for collaboratively developing databases and spreadsheets while also seamlessly integrating spreadsheet functionalities with standard project management features. ClickUp may be accessed via desktop and mobile devices, and it also integrates with email and voice assistants.
ClickUp’s Table View makes it easier for users to tackle tasks like prioritizing, assigning responsibilities, tracking progress, and listing projects by breaking them down into smaller, more manageable chunks. It enables direct document and attachment linking within table rows, facilitating simple information exchange and real-time conversation.
ClickUp emphasizes teamwork by offering over 1,000 templates for a range of uses. Basic spreadsheet functions like filtering, sorting, and data processing are included, but pivot tables and other advanced capabilities still need to be included. Notable drawbacks include an intense learning curve, occasional bugs in the Android application, and reported slight slowness.
Pros:
- Ideal for managing projects and fostering teamwork.
- Flexibility through cross-platform compatibility.
- It provides a large selection of templates for various uses.
- Simple spreadsheet interface with standard features.
- It allows for the assignment of responsibilities, tracking of progress, prioritization of tasks, and task listing.
Cons:
- Steep learning curve.
- There have been some reports of minor lagging.
- The Android application can have bugs.
- It Lacks pivot tables and other advanced spreadsheet capabilities.
Bottom-Line
With these 10 best spreadsheet software, managing your data and accounting will be a breeze. From Microsoft Excel’s extensive features to Google Sheets’ vast capabilities, each tool is assessed for its pros and cons. If you test out a few, you’ll eventually find one that suits your needs and fits well within your budget. This assessment helps businesses locate the best spreadsheet solution by offering a clear road map.
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